Online headcount and provider portal
Summer Term 2018 Headcount
Register for access to the provider portal
If you have not yet registered for access to the portal please contact the team via email at firstname.lastname@example.org to request a username and password which will then be emailed to you.
Guidance notes and support
We have become aware of an issue with the Provider Portal and Internet Explorer 10. If you are using Internet Explorer 10 you may find that when you click the 'Edit' link on a child's record that nothing happens and you cannot enter the details of each child.
The solution to this is to put Internet Explorer 10 into 'Compatibility Mode' by clicking the button at the top of Internet Explorer. The button looks like this:
Once you have clicked this button, the website will allow you to enter all details. If you have any issues with this button another solution is to use a different browser such as Firefox, Google Chrome or Safari.
Headcount dates and deadlines
|Term||Headcount day||Provider portal open between:|
|Open - 07:00||Close - 23:00|
|Autumn 2017||21 September 2017||14 September 2017||24 September 2017|
|Spring 2018||18 January 2018||11 January 2018||21 January 2018|
|Summer 2018||19 April 2017||12 April 2018||22 April 2018|
If you do not submit your headcount claim by the deadline your payment will be significantly delayed and you will be charged a late penalty fee.
three and four year old children who take up a free universal place after the headcount week;
two year old children who take up a free place after the headcount week providing the child (or their parent) was found to be eligible by the Local Authority prior to the beginning of the term the child became age eligible;
three and four year old children who take up the extended entitlement after the headcount week providing the child's parent was found to be eligible by HMRC prior to the beginning of the term the child became age eligible;
two, three and four year old children who increase their hours of attendance after the headcount week.
Interim % Payment
Balancing Payment Date
For errors including, but not restricted to, the submission of incomplete or inaccurate headcount and supplementary claims, a £25 administrative charge will be deducted from the Early Education Funding due to you.
We have collated a list of the common errors which may help you avoid being charged an administrative charge.
Claiming Early Years Pupil Premium
Please submit the EYPP information as part of the on-line headcount claim. Detailed information about how to do this can be found in the provider portal guidance notes.