Online headcount and provider portal
Register for access to the provider portal
If you have not yet registered for access to the portal please contact the team via email at firstname.lastname@example.org to request a username and password which will then be emailed to you.
Guidance notes and support
Headcount dates and deadlines
|Term||Headcount Week||HC Portal Submission Dates|
|Autumn 2019-2020||16-22 September 2019||03 September 2019||22 September 2019|
|Spring 2019-2020||13-19 January 2020||06 January 2020||19 January 2020|
|Summer 2019-2020||13-19 April 2020||01 April 2020||26 April 2020|
If you do not submit your headcount claim by the deadline your payment will be significantly delayed and you will be charged a late penalty fee.
three and four year old children who take up a free universal place after the headcount week;
two year old children who take up a free place after the headcount week;
three and four year old children who take up the extended entitlement after the headcount week providing the child's parent was found to be eligible by HMRC prior to the beginning of the term the child became age eligible;
two, three and four year old children who increase their hours of attendance after the headcount week.
For errors including, but not restricted to, the submission of incomplete or inaccurate headcount and supplementary claims, a £20 administrative charge will be deducted from the Early Education Funding due to you.
We have collated a list of the common errors which may help you avoid being charged an administrative charge.
Claiming Early Years Pupil Premium
Please submit the EYPP information as part of the on-line headcount claim. Detailed information about how to do this can be found in the provider portal guidance notes.